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FAQ Procedure Writing: Should you write Okay or OK?

In this procedure writing course, we look at different ways to improve your SOPs, processes, and instructions materials, so you have a consistent and effective writing style. Sometimes, it’s the small things that make a difference. And a good example of this is when to do with OK, Ok, and Okay. Which one should you use when writing procedures?

Something to consider is that each has it’s own place. The more you write procedures, the more you’ll understand when and where to apply these.

Writing Procedures: Okay v OK

  • Use okay to mean all right. You can avoid any potential confusion by using all right instead and omitting Okay, which may sound too informal, especially in business documents.
  • Use OK in relation to the user interface, for example, the OK button.

Note: do not use the and button when documenting the OK button in procedures.

  • Correct – In the Print window, click OK.
  • Incorrect – In the Print window, click the OK button. It’s fine to just say OK.
 Note: you don’t need to include “Click OK” at the end of a procedure if it’s obvious to the reader that they must click OK to complete it.